Save Time and Stress with a Professional Rapporteur
Do you constantly struggle to find a delegate who will volunteer to serve as the meeting rapporteur? Is the Secretariat frequently obliged to take on rapporteuring duties, on top of many other existing responsibilities? Does adopting the report make meetings past schedule and take away from time that should be spent discussing/negotiating important issues?
Urban Connections is here to help. We are a Tokyo, Japan-based communication services firm that understands the complexities of international meetings and the importance of producing high-quality meeting reports. Our professional rapporteurs are experts at creating clear and precise reports that capture the key discussions and outcomes, with the necessary level of detail and nuance.
Fast and Flexible
Our rapporteurs will do whatever is necessary in advance of the meeting—reading past reports, reviewing meeting documents, strategizing with the Secretariat and the Chair, etc.—to be able to hit the ground running once the meeting starts. During the meeting, we work quickly and diligently and can provide daily drafts to the Chair, Secretariat, and delegates as appropriate shortly after the close of each day’s discussions, so that we can receive feedback, constantly refine the report, and support smoother report adoption. We are also flexible when it comes to report style and approach and can adapt to whatever is needed. Our priority is satisfying delegates, not ourselves.
Global Team, Global Track Record
Our team represents a wide range of nationalities and cultural backgrounds and has handled meetings around the globe. We can navigate the meeting dynamics and cultural sensibilities of different parts of the world, grasp the core message that each speaker is trying to convey, and record it as appropriate in the meeting report. Our rapporteurs have also experienced many situations where discussions grow heated, for instance in international negotiations. We can see through the tension and find the words to fairly and unemotionally reflect each country/region’s position.
Extensive RFMO Experience
Our rapporteurs have covered meetings across many fields. In recent years, we have developed a particularly extensive track record of working with regional fisheries management organizations (RFMOs). These include the International Commission for the Conservation of Atlantic Tunas (ICCAT), the North Pacific Fisheries Commission (NPFC), the South Pacific Regional Fisheries Management Organisation (SPRFMO), the Southern Indian Ocean Fisheries Agreement (SIOFA), and the Western and Central Pacific Fisheries Commission (WCPFC), and our team has produced high-quality reports for meetings on both the management and science sides.
Let’s Connect
Interested in making report adoption a less stressful and more efficient experience, allowing you to devote greater time to more substantive matters? Reach out to us today to discuss your needs and receive a free quote. We look forward to supporting the success of your meeting and helping you satisfy all delegates with a clear and accurate report.
Why Choose Urban Connections?
A Wealth of Experience
With over 30 years of history helping clients from a broad range of fields and industries with their communication needs, Urban Connections has the experience and adaptability that you seek.
Information Security You Can Count On
We handle your requests in-house, and take extra precautions when handling your data, so you need not worry about third-parties getting a hold of any sensitive information. Our project coordinators have a keen eye to details and are diligent in their management of information.
A Personalized Approach
We take a personalized approach to understand your unique needs and tailor our services to meet them. Need interpreting for meetings with overseas clients? Or need your materials translated, designed, and printed to be distributed on the show floor?
Our experienced coordinators are well-versed in harnessing our diverse resources to craft the optimal team and solution for your situation, allowing for greater flexibility and consistent quality.
Timely and Efficient Services
We understand the importance of deadlines in your business, and work swiftly to meet them.
Let’s Connect
Whether you have a pressing issue, or it’s a “just in case,” reach out today to receive a quote.